Instructions for Authors





Manuscript Submission

The Library Quarterly welcomes sole submissions of original, unpublished research and discussion articles. Prospective authors must submit manuscripts via The Library Quarterly Editorial Manager system at  Manuscripts should be accompanied by a cover letter (1) stating that the manuscript is a sole submission to The Library Quarterly and (2) authorizing The Library Quarterly to send out a blind, text-protected version of the manuscript for review. Selected referees are specialists in the subjects with which they deal.  All manuscripts are double-blind refereed before acceptance.


Manuscript length with references, tables, figures, and appendices should not exceed 30 pages.

Open Access Policy

The Library Quarterly authors have the option to make their accepted paper freely available online immediately upon publication. The fee for Open Access is $2,500. Contact for more information.


UK authors should note that this option cannot be used to comply with RCUK regulations for gold OA, as the University of Chicago Press requires permission for commercial reuse. UCP does comply with the RCUK regulations for green OA.

"Green" Open Access

The University of Chicago Press supports Green Open Access for all articles, as defined by the RCUK Open Access Policy, under the Press’s Guidelines for Journal Authors’ Rights.

Formatting Electronic Files

Please adhere to the requirements below when submitting a new or revised manuscript via Editorial Manager. The system relies on automated processing to create a PDF file from your submission. If you do not follow these instructions, your submission cannot be processed and will not be received by the journal office.

Acceptable Formats

  • Microsoft Word (.doc) (any recent version)
  • WordPerfect (.wpd)
  • Rich Text Format (.rtf)

File Contents

Authors should submit the text of the manuscript and the reference list as a single file.  All tables, artwork, and appendices should be submitted as separate files.  Artwork should be submitted in TIFF (.tif) or EPS (.eps) format and not GIF [.gif] or JPEG [.jpg]) format. Tables and appendices should be submitted in Microsoft Word.  Please note that authors of accepted manuscripts may be required to submit high-resolution hard copies of all figures during production, as not all digital art files are usable.

In addition to the main manuscript file, submit your cover letter as a separate file in the same format as your main file to assist in the blind-review process.  If you used any revision or editorial tracking tools in your word-processing program, be sure the final version of your manuscript does not contain tracked changes.

Revised and Final Versions of Manuscripts

If you are submitting a revised manuscript, please include your responses to the reviewers’ comments as part of the cover letter file.  When submitting a revised manuscript with figures, include all figures, even if they have not changed since the previous version.  The final version of your manuscript must be submitted in Word (doc.), Rich Text (.rtf), or LaTeX (.tex) format, because your keystrokes will be used in publication; a PDF does not contain usable character data and is thus not adequate. For both revised and final versions of manuscripts, please observe the same formatting instructions outlined above.

General Specifications

The Library Quarterly is edited according to The Chicago Manual of Style, 16th edition (2010).  Reference citations for Library Quarterly will now conform to Chicago’s author/date citation style as outlined in chapter 15. All manuscripts must be double spaced (text, references, footnotes, figure legends, tables, etc.).  Font must be Times New Roman, 12 pt. Allow right- and left-hand margins of 1½ inches each.  Number pages in the upper right-hand corner, beginning with the title page.  Indent paragraphs.  No right justification, headers, or footers.

The first page of the manuscript must have the name of the author, affiliation, and email address. The second page of the manuscript should have only the title of the article. The third page should consist of an abstract of 100–150 words. No references or footnotes should be cited in the abstract. The text of the article should start on the fourth page.

References should be cited according to Chicago’s author/date citation style with both in-text citations and a concluding reference list.  The in-text citations and the concluding reference list should be formatted as follows.


In-Text Citations

References to books, monographs, articles, and statistical sources must be identified within the text of your manuscript by the author's family name, publication year, and pagination, where appropriate.

When the author's name appears in the text, the citation should appear as follows: Cole (2005).  When the author’s name does not appear in the text, the citation should appear as follows: (Cole 2005). When citing pagination for a quotation or specific reference, use this style: (Kert and Altmark 2011, 92).  When a source has two authors, give both names; if there are four or more authors, use the first author's name and “et al.”: (Woods et al. 2009).  For institutional authorship, cite as follows: (World Bank 2010, 110).

Distinguish more than one reference to an author in one year by using lowercase letters (a, b) attached to the publication year: (2012a). The letter should appear in the reference entry as well as in citations.

Enclose a series of up to three references within parentheses, separated by semicolons. List all references chronologically, then alphabetically (Kelmer 2001; Xeno 2002, 2004; Baker 2003). If the context requires placement of a citation out of chronological order (e.g., to attribute a quotation first before citing additionalsources), separate the first citation from the chronological string with the phrase “see also.”   If more than three references occur in a single sentence, place references in a footnote using the above format.

Reference List

Journal Article

Authors’ names (first author’s name inverted); year; article title (in quotation marks); journal title in full (in italics); volume number; issue number (in parentheses); page numbers of entire article.


1. Cole, John Y. 2005. "The Library of Congress Becomes a World Library, 1815—2005." Libraries and Culture 40 (3): 385—98.


Authors’ names (first author’s name inverted); year; book title (italics); city of publication; publisher.


2. Wiegand, Wayne A. 2011. Main Street Public Library: Community Places and Reading Spaces in the Rural Heartland, 18761956. Iowa City: University of Iowa Press.

Chapter in an edited book

3. Stern, Robert A. M. 2009. “Library Architecture at Yale.” In Yale Library Studies: Library Architecture at Yale, edited by Geoffrey Little. New Haven, CT: Yale University Library.


Dissertation or Thesis

4. Mak, Eileen Diana. 1996. “Patterns of Change, Sources of Influence: An Historical Study of the Canadian Museum and the Middle Class, 1850–1950.” PhD diss., University of British Columbia.


Additional Materials

Footnotes and Acknowledgments

Footnotes are necessary only for further explanation of something within the text.  Acknowledgements or information on grants received by the author should appear as an initial, unnumbered footnote.


Tables and Artwork

Each table should be numbered, double spaced, and submitted as a separate file in Microsoft Word.  Tables must be cited within the text and must be cited in order (as table 1, table 2, etc.). See “Manuscript Preparation—Tables” online for formatting guideines.

Artwork should be submitted as a separate file. Captions for artwork should not appear on the images themselves but be typed in order on a separate page. Figures must be cited in the text and must be cited in order (as figure 1, figure 2, etc.). Black-and-white images are preferred and always used in the print edition of the journal, with color art reserved for exceptional cases in the online version of the journal only. See “Manuscript Preparation—Artwork” online for formatting guidelines. 

Materials from library archives or other rights holders, however, must be accompanied by a letter that gives permission and authorization (from the copyright holder to the University of Chicago Press) to reprint the image(s) in our journal. For details on format needs, please contact The Library Quarterly journal office.

Online Submission Instructions


Please have the following items readily available before beginning the online submission process:


  • Manuscript in an acceptable format as described above
  • Cover letter as a separate file
  • Information from title page (to be typed into the peer review database): title, short title, list of authors and affiliations, and contact information for the corresponding author
  • Abstract of the manuscript (to be copied and pasted into a field in Editorial Manager)
  • A biographical statement of 75-100 words
  • The names of two potential reviewers for your article

Further queries can be addressed to the journal office at: