The University of Chicago Press Guidelines
for Journal Authors’ Rights

As a leader in scholarly publishing, the University of Chicago Press has embraced its obligation to disseminate scholarship of the highest standard, to advance scholarly conversation within and across traditional disciplines, and to help define new areas of knowledge and intellectual endeavor. When you publish an article in a journal of the University of Chicago Press or one of its publishing partners, you reap the benefit of a professional publishing house with over a century of commitment to the scholarly enterprise. With our publishing expertise in both traditional and emerging channels of communication, we ensure the widespread distribution of your article throughout the world and to the broadest audience.

The University of Chicago Press supports and encourages our authors’ own efforts to promote and disseminate their works. These Guidelines answer the questions we hear most often from our authors about their rights to reuse their articles. Your rights are governed by your Publication Agreement and by the provisions of these Guidelines, as in effect at the time of your proposed use of your article. If you have a question that is not addressed here, please contact:
 

Permissions Department
University of Chicago Press, Journals Division
1427 East 60th Street, Chicago, IL 60637
Email: journalpermissions@press.uchicago.edu

Frequently Asked Questions: 

 

 

Q. Do I need to request permission to reuse my article?

 

A. You do not need to request permission to reuse your article as described in your Publication Agreement and in these Guidelines, provided that appropriate credit is given to the journal and you meet all other conditions set out herein. Appropriate credit includes the exact copyright notice as printed in the journal. The form of the copyright notice is: © 2xxx by [name of copyright holder]. For pre-publication versions of your article (i.e., pre-prints), appropriate credit means a statement prominently displayed on the paper itself, specifying the paper’s status, date, and journal name. (For example: “Submitted (or Accepted) for publication to (by) Journal Name on MM/DD/YYYY.”) A link to the journal’s home page or the journal article should be included whenever possible.
 
For uses not described in these Guidelines or in your Publication Agreement or for questions about appropriate credit, please consult the Permissions Department at journalpermissions@press.uchicago.edu.
 
Please also see the comments at the end of these Guidelines regarding the use of copyrighted material in your article.
 

Q. Are there any fees for the reuse of my article?

 

A. There are no fees attached to your reuse of your article according to the terms described in these Guidelines and in the editorial office’s communications with you, except that a modest fee may be charged if we supply you with the PDF of your published article.
 

Q. Can I post a copy of my article on the Internet?

 

A. In general, you may post a copy of your article on your personal or institutional web site or personal social media pages, provided that the site is non-commercial or no fees are charged for access to your article, and provided that the site is not intended for the systematic storage, retrieval, and delivery of scholarly material (as, for example, an institutional repository). Appropriate credit should be given to the journal as described previously, and a link to the journal’s home page or the journal article should be included.

Please note the comments at the end of these Guidelines regarding the use of copyrighted material in your article.
Some journals may place additional conditions on posting. Please review your correspondence or consult the journal’s editorial office for details.

 

Q. Can I post the published version of my article?

 

A. We encourage you to use or refer to the final, definitive version of your article whenever possible. You have the choice of posting the PDF version of your article and/or posting the citation, abstract (if present), and a link to the HTML version hosted on the Press’s web site. You may not, however, post proofs of your article.
 

Q. When can I post my article?

 

A. Prior to submission: We place no conditions on posting a paper intended for submission (but not yet submitted) to one of our journals, except to note that posting a paper online may, in some cases, constitute prior publication – for example, posting to a commercial venue and/or to a venue with a formal review and approval process. Please consult the journal’s editor if you have questions about whether or not a particular use constitutes prior publication.
 
Many journals use an anonymous (blind) peer review system. Please be aware that posting a paper intended for submission or submitted to such a journal may compromise the confidentiality of the refereeing process and delay or prevent a decision based on the paper’s merits. To find out if posting your paper may compromise the integrity of the peer review process, check the journal's contributor guidelines or consult the journal's editor.
 
After acceptance: To avoid citation confusion, we discourage online posting of pre-publication versions of articles, but in most cases do not restrict posting of a paper accepted for publication provided that the conditions described in these Guidelines have been met. Some journals, however, do not allow pre-publication versions to be posted or impose additional restrictions; please consult the journal’s editorial office for details.
 
Upon publication: We encourage you to use or refer to the final, published version of your article on your personal or institutional web sites as soon as it is available (remember that articles published by the Press are usually made available online before the print edition is released). Articles posted to an archive or institutional repository, however, may not be made publicly available until the appropriate embargo period has been observed; please see the following sections of these Guidelines for details.
 

Q. Can I submit my article to an online pre-print or working paper archive?

 

A. To avoid citation confusion, we discourage online posting of pre-prints and working papers. If you choose to submit a pre-publication version of your accepted paper to a non-commercial, discipline-specific pre-print or working paper archive, however, we require that appropriate credit be given to the journal as described above and ask you to remove the working paper from the archive after your article is published or replace it with the published version. If you deposit the published version of your article, it may be made publicly available after the appropriate embargo period* has been observed. You are responsible for informing the manager of the archive of the embargo period that must be observed.
 
Please also note the comments elsewhere in these Guidelines regarding prior publication and anonymous peer review and the use of copyrighted material in your article.
 
*The embargo period is twelve (12) months unless otherwise required by mandate.
 

Q. Can I submit my article to PubMed Central or PubMed Central UK?

 

A. Authors whose research was funded in whole or in part by the National Institutes of Health (NIH), the Wellcome Trust, or the Medical Research Council (MRC UK) may deposit the accepted manuscript with PubMed Central or PubMed Central UK, with release to the public twelve (12) months after publication for NIH-funded research or six (6) months after publication for Wellcome Trust-funded and Medical Research Council-funded research. Only the final accepted manuscript may be submitted; authors may not submit proofs or the published article to PubMed Central or PubMed Central UK.
 

Q. Can I include my published article in an official institutional repository?

 
A. You may place your published article in a non-commercial data repository maintained by an institution of which you are a member, provided you meet all relevant conditions described in these Guidelines and in the editorial office’s communications with you. An institutional repository, as distinguished from your personal or departmental web site, is designed for the systematic storage, retrieval, and delivery of scholarly material. Your article may be made publicly available after the appropriate embargo period* has been observed. You are responsible for informing the manager of the institutional repository of the embargo period that must be observed.
 
Please also note the comments elsewhere in these Guidelines regarding prior publication and anonymous peer review and the use of copyrighted material in your article.
 
*The embargo period is twelve (12) months unless otherwise required by mandate.
 

Q. How do I comply with the RCUK Policy on Open Access?

 

A. The University of Chicago Press supports Green Open Access, as defined by the RCUK Open Access Policy. You may place your final accepted manuscript in a non-commercial repository no earlier than twelve (12) months after publication. Only the final accepted manuscript may be submitted; you may not submit proofs or the published article unless otherwise permitted by these Guidelines. The manuscript should include the URL of the published version of your article as it appears on the Press’s web site.
Please also note the comments elsewhere in these Guidelines regarding the use of copyrighted material in your article.
 
The Press allows certain non-commercial uses of manuscripts placed in a repository in compliance with the RCUK Policy on Open Access. It is your responsibility to communicate the Press’s policy to the manager of the repository. Manuscripts may be downloaded, copied, or distributed as single copies for personal use only. Mass distribution (for example, to multiple users of a listserver or by posting on another web site) is strictly forbidden. Manuscripts may be reprinted or adapted to the extent such use falls within the bounds of fair use of copyrighted material and provided that appropriate credit is given to the original publication. For all other uses, including all commercial uses, permission must be sought from the Press.
 

Q. Can I republish my article in another print publication?

 

A. You have the non-exclusive right of republication of your article, in whole or in part, in any book, article, or other scholarly work of which you are an author or an editor, provided that you give credit to the journal, as described earlier in these Guidelines. Please note that the author’s right of republication does not apply if the paper is a work-made-for-hire.
 

Q. Can I use my article for teaching purposes in my classes?

 

A. You may use your article for teaching purposes in your classes, including making multiple copies for each student, either individually or as part of a printed course pack, provided such course pack will be used solely for classes you teach and provided that such classes are academic and non-commercial in nature (for example, CME courses run by a for-profit organization would not be covered).
 

Q. Can I provide copies of my article in print or electronic form to my colleagues?

 

A. You may provide single copies of your article in either print or electronic form to your colleagues for the purposes of scholarly exchange. Copies may not be provided for compensation, for the purposes of republication or preparing derivative works, or as part of the systematic provision of copyrighted material to a third party.
 

Q. Can another author republish my article or a portion thereof without permission?

 

A. Your article or portions of your article may be used by other authors in their publications. Small portions may be reprinted without permission from the Press, provided such use falls within the bounds of fair use of copyrighted material. For all other uses, the author and/or publisher must seek permission from the Press.
 

Q. What if I included copyrighted material in my article?

 

A. The rights described in these Guidelines pertain only to content for which the University of Chicago Press or one of its publishing partners holds copyright. If you included copyrighted material in your article under fair use provisions, there will be no additional restrictions on further use of the material. If, however, you required permission to include copyrighted material, you must check the permission grant issued by the copyright holder to see if any restrictions apply to your further reuse of the content. It is especially critical to check the permission grants for fine art, video, and audio material, as the use of such material is often restricted to its publication in the journal, and further use of the content, particularly its posting on a freely accessible web site, may not be permitted without the explicit permission of the copyright holder.

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